Admin walkthrough
The path an admin takes for every show: draft the event, collect availability, assign the crew, notify them, and keep reminders on track.
From Events, create a show with date/time, positions, and crew-call offsets (hours and minutes before start). It stays private in Draft until you publish. Crew can’t see it yet.
Move the event to Published. Crew gets a text/email with a direct link and marks Available or Unavailable. Bulk-publish many events with one combined notification.
On Schedule, put available people in positions and set call times. Drag to reorder the lineup. Leave the event Published while you fill holes. Nothing goes to assignees until you mark it Assigned.
When the roster is ready, set status to Assigned. Assigned crew get notified with role and call time, and can accept or decline. Once they’re on the show, they can’t change their availability unless an admin unlocks it.
Once Assigned, reminders go out before the event (from Settings → reminder intervals) and include each person’s call time. Share a view-only link or use Present mode on site.
